Comms vNext

Benefits

Here are some of the immediate benefits Just Attend brought to Comms vNext

$8K

Saved in software costs per event by using 1 system.

$10K

Saved in badge printing by doing it themselves per event.

4

Number of different apps Just Attend replaced.

40%

Increase in attendee feedback submissions.

About Comms vNext

Comms vNext is an independent, Community-led event, created and fashioned with the Community in mind.

Comms vNext started in 2018 and focuses on the Microsoft Teams ecosystem, especially around communications and collaboration technologies.

The majority of our speakers come from the community itself, who typically share their knowledge from day-to-day experiences helping their own organizations or customers.

In 2024, we attracted 300 people , 39 sponsors, and 46 speakers delivering 33 sessions to our event in Denver, CO.

The problems faced by Comms vNext

Comms vNext’s challenge before Just Attend was finding a platform that would be able to handle all of their conference functions.

The systems they chose managed to get the job done, but it was rather cumbersome at times the things they had to do themselves. For example, sending off badges to be printed by a print shop, printing names on labels, performing check-ins by hand.

Comms vNext used one system for ticket sales, another for call for content, and agenda in yet another place.

All these multiple systems created a disjointed experience for their speakers and attendees.

Call for content and scheduling

Used Sessionize for community call for content and evaluation with no integration with their website or mobile agenda platform.

Delayed ticket revenue receipt

Used Eventbrite and Cvent in past events for ticket sales which required manual export and import of attendees between systems.

Exhibitor onboarding

No concept of exhibitor management, logos and landing pages manually created by organizers and no self-service.

Event agenda building

Import approved sessions from Sessionize into their event app and sync accounts with ticket platform using CSV imports.

Capturing attendee feedback

Used Microsoft Forms which were sent out to all attendees to request session feedback without knowing if they'd attended the session.

No lead capture tool for exhibitors

No form of lead generation, relied on sharing the attendee list and exhibitors own methods of capturing leads which was a poor experience.

Multiple apps to navigate

Extremely labor intensive to manage attendee account synchronizations and troubleshoot between multiple systems as well as communication.

No onsite registration

Relied on badges being pre-printed at a print shop and manually handed out at registration desks with no room for error.

How Comms vNext solved their problems by using Just Attend

For Comms vNext, the biggest benefit that Just Attend provides is reducing the friction between conference organizers, sponsors, speakers, and attendees.

The Organizer’s want everyone that experiences Comms vNext to find incredible value and have a feeling like they’ve found the community they’ve been looking for and always needed.

Comms vNext has been using Just Attend from the very early days and as the years have rolled on, the product handled more and more of their conference functions until this last year when they could run their entire conference off one platform, Just Attend.

Just Attend is an integral part of how we can accomplish Comms vNext every year. Yes, we can accomplish much of the conference using other platforms, but I think you’d be hard pressed to find all this functionality in a single platform for a reasonable cost.

Just Attend quite simply was built by a Conference Organizer for other Conference Organizers and it shows

Adam Ball

Co-Founder @ Comms vNext

Put simply, all our conference functions are in one place and seamlessly connected.

Attendees, sponsors, and speakers can manage much of their conference experience independently, without requiring organiser interaction.

Exhibitors can manage booth staff, speakers can update session details, and attendees can access real-time updates, explore sponsor pages, and view schedules—all through the Just Attend mobile app.

Thanks to Just Attend, attending and participating in Comms vNext is a smooth and enjoyable experience.

Josh Blalock

Co-Founder @ Comms vNext

We looked long and hard for platforms that could consolidate all of our functions in one place, but it wasn’t until Just Attend that we could actually accomplish that.

Not only does it handle all the functions we wanted, but Just Attend continually keeps adding functionality. For example, this last year, Just Attend added the ability to give loyalty discounts to previous attendees automatically. Not just to your own previous conferences, but to any other conference that’s been hosted by Just Attend.

Jonathan McKinney

Co-Founder @ Comms vNext

Event check-in stats by day timeline chart

Ticket sales and event registration

Aside from the standard ticket registration capabilities, Comms vNext had very specific desires to offer different types of discounts to attendees depending on what ticket they purchased and who they were.

Taking their feedback, Just Attend created a flexible loyalty discount feature that enabled Comms vNext to apply different percentage or fixed price discounts against different ticket types based on whether the purchaser had attended a previous event as an attendee, exhibitor, or speaker.

Comms vNext used this feature to create tiered discounts so that people who attended 1 previous event received one discount amount and those who had attended more than 1 a higher discount.

Web driven wallboards boost attendee awareness

Comms vNext moved to replace their event signage from traditional canvas printed banners to digital signage solutions to improve their sustainability.

Being able to advertise sessions and other events happening throughout their conference on the digital signage solution was a key factor in their decision making.

The web based wallboards operate on any internet enabled digital signage solution, update every 15 seconds, and can operate even when there is an internet outage.

Comms vNext attendees can easily follow what’s on at the event and by using our event level sessions, Comms vNext also use the wallboards to showcase their food menus at break times.

The only badge scanner app you need to scan attendees and generate leads

Mobile first experience for attendees

Comms vNext were very keen to promote the use of a mobile app experience to attendees, exhibitors, and speakers.

They wanted to provide autonomy to attendees to find everything they need right at their fingertips from their ticket, sessions, agenda, exhibitors, and also event guides like floor plans, wifi code, parking, and opening information.

They also wanted exhibitors to be able to scan attendee badges to generate leads without needing to hire additional scanners.

The Just Attend mobile app provided Comms vNext with all the functionality they were looking for.

Self-service exhibitor management saved hours of time

A huge manual process for Comms vNext was the challenge of exhibitor onboarding and management.

When an exhibitor signed up, the Organizer’s had to manually upload the exhibitor logo and about information to their website, mobile app, and agenda app. Then have to make changes across all of them each time an exhibitor raised a request.

They had to continually chase exhibitors for names and email addresses of the staff attending so they could get their badges printed in time.

Using Just Attend all this is no longer a problem. The self-service exhibitor capabilities allow the exhibitor to manage all this themselves without having to involve the organizer.

All changes to logos, videos, about information are instantly updated across the web and mobile platforms and using our onsite badge printing means they can register their staff at any time, even at the event itself.

Do it yourself badge printing

Comms vNext used to pre-print their badges ahead of their event. However, they always experience problems such as attendees registering after the print deadline and incorrect information printed on badges.

This meant the organizers had to produce hand made badges onsite to correct them which often involved a sharpie and a sticky label.

Using Just Attend’s event check-in and badge printing solution, Comms vNext invested in their own badge printers and check-in PCs that combined with our easy to use check-in software so they can now run their own event badge printing onsite with just volunteers.

This means that everyone who attends can have a badge printed, even if they register onsite.

Comms vNext Overcome Their Event Management Headaches By Using Just Attend

Benefits

$8K

$10K

4

40%

About Comms vNext

The problems faced by Comms vNext

Call for content and scheduling

Delayed ticket revenue receipt

Exhibitor onboarding

Event agenda building

Capturing attendee feedback

No lead capture tool for exhibitors

Multiple apps to navigate

No onsite registration

How Comms vNext solved their problems by using Just Attend

Ticket sales and event registration

Web driven wallboards boost attendee awareness

Mobile first experience for attendees

Self-service exhibitor management saved hours of time

Do it yourself badge printing

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